Administrative and Database Assistant

Summary: The Administrative and Database Assistant provides a wide range of administrative support for Mizel Museum educational programs and events, as well as for day-to-day museum operations.

Responsibilities:

  • Supports education programs by processing reservation requests, coordinating booking logistics and tracking invoices
  • Utilizes the database for a myriad of day to day activities, such as entering registrant lists, updating records, creating new contacts, pulling reports, spot checking data integrity, and other duties as assigned
  • Answers and manages incoming calls, greets visitors and communicates with clients with the highest level of professionalism and discretion
  • Provides front desk support to the museum exhibit, processing point of sales and answering questions about the museum’s mission and programs
  • Supports community programs by tracking event registrants, preparing/organizing supplies and materials, providing on-site support
  • Provides operational support to the organization, including document preparation, office calendar management, planning meetings, and other duties as needed
  • Supports the Mizel Institute Annual Dinner and other Institute related events as needed

Skills and Qualifications:

  • Two or more years of relevant work experience in an office setting
  • Bachelor’s degree preferred
  • Experience working within data management system required
  • Ability to work independently with minimal supervision
  • Outstanding written and oral communication skills
  • Outstanding customer service skills
  • Exceptionally detail oriented and organized
  • Ability to effectively interact with various constituencies – high level executives, teachers, guests & vendors
  • Ability to handle confidential and sensitive information
  • Experience working in a fast-paced, professional environment
  • Highly motivated, positive, flexible, team player is a must

Hours and Salary

  • 40 hours a week M-F with some evenings and weekends
  • Salary is commensurate with experience. The candidate must be available Monday-Friday and may be required to work some evenings and weekends to support program activities

Please send a resume and cover letter to Georgina Kolber, gkolber@mizelmuseum.org, with “Administrative and Database Assistant” in the subject line.